Revised Regulations, effective January 1 2017

REGULATIONS AND INFORMATION
OF THE
SOCIETY FOR CLASSICAL STUDIES
(the “Regulations”)

AFFILIATED ORGANIZATIONS

1. International Federation of Societies of Classical Studies (Federation Internationale des Associations d’Études Classiques--FIEC)

The Society for Classical Studies (the “Society” or “SCS”) is a charter member of the Federation, founded on September 28-29, 1949, at Paris.  A delegate and an associate delegate are appointed for a five-year term by the Directors on the nomination of the President.

2. American Council of Learned Societies

On December 31, 1919, the Society declared its adherence to the Council, which represents North America as a member of the Union Academique Internationale.  Constituent societies have one delegate to the Council.  The Society’s delegate shall be appointed to a four-year term by the Directors on the nomination of the President.  The delegate may attend the meetings of the Society’s Board of Directors (the “Board”), with voice but without vote, but shall not be reimbursed for the expenses of such attendance.

3. National Humanities Alliance

The Society is a member of the National Humanities Alliance, a federation of learned societies and professional organizations in the humanities which seeks to ensure adequate support for humanistic study and research.

4. Caucus of North American Classics Organizations

The Society is a member of the Caucus of North American Classics Organizations, which meets from time to time to exchange information on important issues and to coordinate action that might be demanded in the defense of interests important to classicists, especially in the public realm.  The other members of the Caucus are the American Classical League, the Archaeological Institute of America, the Classical Association of Canada, the Classical Association of New England, the Classical Association of the Atlantic States, the Classical Association of the Middle West and South, the Classical Association of the Pacific Northwest, and the Classical Associations of California (North and South).

OTHER DELEGATES AND REPRESENTATIVES

5. American Classical League

One representative to the Council of the American Classical League is appointed for a three-year term by the President.

6. American Council on the Teaching of Foreign Languages (ACTFL)

The Society is an affiliate member of the American Council on the Teaching of Foreign Languages.

7. Thesaurus Linguae Latinae

The representative of the Society to the Thesaurus Linguae Latinae, Alfons-Goppel-Str.  11, D-80539 Muenchen, Germany, is appointed for a term of five years by the President.  The Executive Director of the Society is authorized to accept personal contributions from members for the support of the Thesaurus.

8. Council of Independent Colleges

The Society is an affiliate member of the Council of Independent Colleges.

9. Digital Latin Library

The Society is a founder of the Digital Latin Library project.  The Vice President for Publications and Research oversees the Society’s participation in the project.

BOARD

10. Board

See By-Laws 13-15.  Meetings are held in connection with the annual meeting of members each year, and at one or more times during the year as determined by vote of the Board, or on special occasions as prescribed in By-Law 17.  Meetings of the Board will be conducted according to Robert’s Rules of Order (Newly Revised); the Executive Director will serve as Parliamentarian.  Directors are entitled to reimbursement for the cost of attending meetings at times other than the annual meeting within the limitations of the travel regulations (Regulation 66, below).

EXECUTIVE DIRECTOR

11. Executive Director

The Executive Director shall be appointed by the Board upon the recommendation of a search committee appointed by the President for a term determined by the Board.  When a serving Executive Director expresses an interest in renewal of a contracted term of office, the President shall supervise an evaluation of his/her service with a view to renewal.  The President shall assemble a dossier consisting of the current position description, the annual reports and performance reviews of the incumbent, any statement the incumbent chooses to submit at the time of review, and letters of evaluation solicited in confidence from the Vice Presidents of the Society (and, where such Vice Presidents are too new in office to have worked closely with the Executive Director, the immediate past Vice Presidents of those divisions, at the President’s discretion).  The President shall submit this dossier to the Executive Committee for review and recommendation.  In the event of a positive recommendation from the Executive Committee, the recommendation will be referred to the full Board for approval.  Unless the Board otherwise requests, only the Executive Committee will see the full dossier.  In the event of a positive decision by the full Board, the President will bring the negotiations over contractual terms to a conclusion, with the advice and approval of the Executive Committee.

NOMINATIONS AND ELECTIONS

12. The Nominating Committee

Established in 1903, it is governed in its operation by By-Law 30.  The following Administrative Code for the Nominating Committee was adopted by the Directors at their meeting of December 29, 1974, and revised on September 29, 1984, November 7, 1992, December 30, 1997, and January 5, 2004, as a Regulation of the Society.  It shall be maintained in current form by the Executive Director, who shall, upon the occasion of each amendment or set of amendments to the Code, distribute an amended copy to the Directors and to the members of the Nominating Committee.  Directors and members of the Nominating Committee upon their election shall receive a copy of this Code in its latest amended form, if it differs from that published on the Society’s web site.

(a) The Nominating Committee shall consist of seven members.  Two members of the Nominating Committee shall be elected each year for three-year terms from four candidates chosen by the Nominating Committee.  In addition, the Immediate Past President of the Society is an ex officio member of the Nominating Committee for one year.  The senior elected members become Co-chairs of the Nominating Committee each year. 

(b) The Nominating Committee shall meet for a full day each Fall after the determination of election results and on the first day of the annual meeting of members, for both of which meetings expenses will be paid by the Society in accord with Regulation 66.  If the need arises, the Nominating Committee shall carefully consider the use of conference telephone calls to ensure that all actions of the Nominating Committee are taken with full knowledge of all its members.  When circumstances demand it, the members of the Nominating Committee, with the approval of the President and the Executive Director, may hold a meeting at other times for which expenses will be paid by the Society in accord with Regulation 66.  Four members of the Nominating Committee present in person shall be requisite to constitute a quorum for the transaction of business at any meeting of the Nominating Committee. 

(c) Prior membership on the Board shall not be deemed to be a requirement for nomination to the office of President-Elect.

(d) Each year the Executive Director will prepare for the Nominating Committee a list of members serving on the Board or on committees filled by election whose terms are due to expire.  The Nominating Committee shall nominate two members for each of these positions except that, with respect to the two positions of Director that become vacant each year, it shall nominate five members.

(e) No elected Officer or elected Director or member of the Nominating Committee can be nominated for the Presidency, a Vice Presidency, the Board, or the Nominating Committee until at least one year after the expiration of his or her term of office.  A member is considered to be nominated on the date that the full slate of candidates is published.

(f) The Nominating Committee shall consider the desirability of diversity among its nominees, but neither this nor any other consideration shall be deemed to outweigh the duty of the Nominating Committee to find among the members of the Society the number of nominees required by the By-Laws, all of whom are judged to be capable of performing the duties of their offices.

(g) A notice shall be published on the web site annually inviting members of the Society to suggest to the chair of the Nominating Committee names for the various posts to be filled, with supporting material.

(h) If the Nominating Committee experiences unusual difficulty in the fulfillment of its duties, the chair shall at the earliest practicable date consult with the President and the Executive Director of the Society, making known the nature of the difficulties encountered.

(i) Under no circumstances shall the Nominating Committee or any of its members inform a prospective candidate of the identity of others who have accepted candidacy or who are being considered for candidacy in the same election.  In like manner, the Directors shall keep confidential the names of all nominees until the nominations have been duly published to the membership of the Society at large.

(j) When the list of candidates for offices who have been nominated by the Nominating Committee is published on the web site, a notice shall be published with that list reminding the membership that it is possible to nominate candidates by petition in accordance with By-Law 30.

(k) The Nominating Committee will make every effort to fill any vacancy on the slate of candidates before it is published.  Once the slate of nominees has been publicized to the membership, a nominee’s name may be withdrawn from the ballot only under the most exigent circumstances.  In the event of such a withdrawal, the

Nominating Committee will normally not supply a substitute nominee.

13. Elections

(For the procedures of the Nominating Committee, see Regulation 12 above.)  Elections for all offices shall be conducted by an electronic voting system that can ensure that each member is able to vote only once in each election.  In addition, the voting system must give members the opportunity to vote via paper ballot instead of electronically.  The Society must provide members with at least 30 days in which to cast ballots.  Any paper ballots received shall be opened and counted by tellers appointed for this purpose each year by the President; the tellers need not be members of the Society.  The Executive Director shall distribute (with the ballots) a biographical description of each candidate furnished by the candidate.  Ballots shall state the term of office for each office, including the office of President to which the President-Elect succeeds.  The Executive Director will publish the election results on the Society’s web site without numerical tabulation.  However, any member may receive a copy of the numerical tabulation by submitting a request in writing to the Executive Director.

RESOURCES DIVISION

14. Finance Committee

The Finance Committee shall consist of five members.  The two Financial Trustees and the Executive Director ex officio shall be members of the Finance Committee.  In addition, two other members shall be appointed for staggered three-year terms by the President.  One of the appointed members shall have professional expertise in investments.  The Senior Financial Trustee shall be the chair of the Finance Committee.  The Finance Committee shall be responsible for drawing up an annual budget of the Society, supervising its operation, and controlling the investment of the funds of the Society.  Three members of the Finance Committee present in person, one of whom must be a Financial Trustee, shall be requisite to constitute a quorum for the transaction of business at any meeting of the Finance Committee.  The consent of (i) the two Financial Trustees or (ii) one Financial Trustee and the Executive Director is required for the approval of actions regarding securities.
The Finance Committee meets at each annual meeting of members and in May of each year.  If the need arises for additional meetings, the Finance Committee shall carefully consider the use of conference telephone calls to ensure that all actions of the Committee are taken with the full knowledge of all its members, but when circumstances demand it, the members of the Finance Committee, with the approval of the President and the Executive Director, may hold a meeting at other times.  Committee members are entitled to reimbursement for the cost of attending meetings at times other than the annual meeting within the limitations of the travel regulations (Regulation 66).

15. Membership Committee

The Membership Committee shall consist of nine members.  The President shall appoint a chair and eight members to serve staggered three-year terms on theCommittee.  The Membership Committee will be responsible for developing strategies and materials that will recruit new members of the Society and encourage the continued participation of current members.

16. Strategic Development Committee

The Strategic Development Committee shall consist of six members appointed by the President for staggered three-year terms.  In addition, the junior Financial Trustee, the chair of the Annual Fund Committee, and the Executive Director are ex officio members of the Committee with voice but without vote.  The chair of the Strategic Development Committee will be appointed each year by the President.  The Strategic Development Committee will be responsible for assessing the Society’s major needs for outside support, recommending fund-raising goals for adoption by the Board, and participating in the identification of potential donors and funding agencies, and, where appropriate, the solicitation of contributions and development of grant applications.

17. Annual Fund Committee

The Annual Fund Committee shall consist of nine members appointed by the President for staggered three-year terms.  In addition, the Executive Director and the chair of the Strategic Development Committee are ex officio members of the Committee with voice but without vote.  The chair of the Annual Fund Committee will be appointed each year by the President.  The Annual Fund Committee is responsible for leading annual giving appeals.

EDUCATION DIVISION

18. Education Division

The Education Division of the Society is responsible for all of the Society’s activities in the fields of elementary, secondary, and post-secondary education.  It is headed by the Vice President for Education.  It is responsible for the Joint Committee with the American Classical League (“ACL”) on the Classics in American Education, the Pearson Fellowship Committee, the Coffin Traveling Fellowship Committee, and other such functions as it shall undertake with the approval of the Board.

19. Committee on College and University Education

The Committee on College and University Education supports the curricular work of college and university faculty teaching Latin, Greek, and Classical Civilization courses at the college and university level.  It also supports colleges and universities that are looking for ways to expand their course offerings in Latin, Greek, and Classical Civilization.   The Committee on College and University Education shall consist of six members: the Vice President for Education and the Director of the Classics Advisory Service ex officio, plus four members appointed by the President for staggered four-year terms.  In addition, the President-Elect and the Executive Director shall be ex officio members of the Committee on College and University Education on College and University Education with voice but without vote.  The Vice President for Education serves as the chair of the Committee.  The Archaeological Institute of America will be invited to appoint an ex officio member of the Committee on College and Undergraduate Education.

20. Committee on K-12 Education

The Committee on K-12 Education facilitates collaboration between teachers of Latin, Greek, and Classical Civilization courses at the K-12 level and those teaching at the college and university level.  It reviews both state and national requirements for teaching Latin and Greek as well as the standards for teaching and learning classical languages.  It works closely with the Joint Committee on Classics in American Education.   The Committee on K-12 Education consists of five members: the Vice President for Education; plus four members appointed by the President for staggered four-year terms.  The President-Elect and the Executive Director shall be ex officio members of the Committee on K-12 Education with voice but without vote.  The Vice President for Education serves as the chair of the Committee on K-12 Education.

21. Pearson Fellowship Committee

The Pearson Fellowship Committee shall consist of five members, each appointed by the President for terms of three years each.  The chair of the Pearson Fellowship Committee is appointed annually from its membership by the President.  The Pearson Fellowship Committee oversees the annual selection process and award of the Pearson Fellowship.

22. Coffin Traveling Fellowship Committee

The Coffin Traveling Fellowship Committee shall consist of three members, each serving staggered three-year terms:  the Vice President for Education or an elected member of the Committee on K-12 Education designated by the Vice President; a secondary school teacher nominated by the Vice President for Education, and a third member to be nominated by the President.  The senior member of the Committee will serve as chair.  The Coffin Traveling Fellowship is intended to recognize and to assist excellence in teaching Greek and/or Latin at the secondary level and is for study in classical lands (not limited to Greece and Italy).  It may be used to supplement other awards or prizes.

23. Committee on Awards for Excellence in the Teaching of the Classics

The Committee on Awards for Excellence in the Teaching of the Classics consists of three members, each appointed for three-year terms by the President.  The senior member of the Committee on Awards for Excellence in the Teaching of the Classics serves as chair.  One member shall be appointed each year from among those who have won the award in any year.  In filling this position, the President is required to ensure that there is always at least one member who is a member of a smaller classics department or program.  Three awards shall be made annually, although the Committee may at its discretion award fewer than three.  The Committee on Awards for Excellence in the Teaching of the Classics shall establish its procedures and criteria, annually informing the Directors of its activity through reports submitted to the committee on College and University Education.  Each winner shall receive a certificate of award and a cash prize to be presented at the annual meeting immediately before the presentation of the Goodwin Award of Merit.  The Finance Committee shall determine the amount of income that will be available each year to support these awards and the Awards for Excellence in Precollegiate Teaching (see Regulation 24).

24. Joint Committee on the Classics in American Education

The Joint Committee on the Classics in American Education (“Joint Committee”) is a joint committee of the SCS and the ACL.  The SCS representative members shall consist of the Vice President for Education, ex officio, plus four members of either the Committee on College and University Education or the Committee on K-12 Education appointed by the President, each serving staggered four-year terms.  The Joint Committee will have co-chairs, with one from each society.  The Vice President for Education will serve as the chair representing SCS, and the chair representing ACL shall be selected by ACL.
Each year a subcommittee of the Joint Committee will select no more than two winners of the SCS’s Award for Excellence in Precollegiate Teaching.  The Joint Committee shall establish procedures and criteria for selecting the winners of these Awards, annually informing the Vice President for Education of its activity through reports submitted to the Committee on Education.  Each winner shall receive a certificate of award and a cash prize to be presented at the annual meeting immediately before the presentation of the Awards for Excellence in the Teaching of the Classics.
Each year subcommittees of the Joint Committee will also select winners of the Society’s Pedagogy Awards and Zeph Stewart Teaching Training Fellowships.  The Finance Committee will determine the amount of income that will be available each year to support these awards.  Winners of these awards who are not currently members of the Society will receive a year of complimentary membership.

25. Committee For Koenen Fellowship for Training in Papyrology

The Finance Committee will determine the amount of income that will be available each year to support training in papyrology.  This award program will be designed and implemented by a committee consisting of three members, one appointed by the Vice President for Education, one appointed by the Vice President for Publications and Research, and one appointed by the American Society of Papyrologists.  The President will appoint one of the three Committee members, each of whom will serve a three-year term, as chair.

COMMUNICATIONS AND OUTREACH DIVISION

26. Communications and Outreach Division

The Communications and Outreach Division is responsible for promoting a wider public understanding and appreciation of Classics.  Its goal is to strengthen the SCS’s ability to communicate with a broadly constituted audience.  It is headed by the Vice President for Communications and Outreach.

27. Communications Committee

The Communications Committee is responsible for creating the public voice of the SCS on its web site and in social media.  The Committee:

  • advises the Information Architect, Executive Director, and other staff regarding changes to the website;
  • regularly identifies and produces fresh content and images;
  • develops policies for the Society’s use of social media and monitors the site and associated social media outlets  to ensure that they accurately reflect the mission and character of the organization;
  • develops these outlets over time to make them attractive and useful both to classical scholars and to the general public who are interested in the Greco-Roman classics.

The Committee will consist of ten members: (1) the chair of the Committee, nominated by the President and appointed by the board for a five-year term; (2) three ex officio members (Information Architect, Vice-President for Communications and Outreach, Vice-President for Research & Publications); and (3) six at-large members appointed by the President for staggered three-year terms.  The chair will receive an annual stipend and be responsible for coordinating the identification of new types of content and contributors, and working, where appropriate, with other SCS leadership, staff and volunteers to develop original content and improve the functionality of the web site and social media.

28. Committee on Public Information and Media Relations

The Committee on Public Information and Media Relations consists of the Vice President for Communications and Outreach, ex officio, and six members appointed by the President for staggered three-year terms, one of whom shall serve as chair upon annual appointment by the President.  The President-Elect, the chair of the Communications Committee, and the Executive Director shall be ex officio members of the Committee with voice but without vote.  The Committee promotes broad public appreciation for the ancient Greek and Roman world by spreading awareness of the activities of classicists in all forms of media and entertainment and developing ties with diverse media.

29. Committee on Classics in the Community

The Committee on Classics in the Community consists of the Vice President for Communications and Outreach, ex officio, and six members, appointed by the President, for staggered three-year terms, one of whom shall serve as chair upon annual appointment by the President.  The President-Elect, the Vice President for Education, and the Executive Director shall be ex officio members of the Committee with voice but without vote.  The committee fosters the teaching of Classics—especially the Latin and Greek languages—by providing information about starting programs at the K-12 levels and in the broader community, access to curricular materials, and opportunities for professional development and teacher training.

30. Amphora

The Division on Communications and Outreach publishes Amphora, an annual publication that aims to convey the excitement of classical studies to a broad readership by offering accessible articles written by professional scholars and experts on topics of classical interest.  SCS members receive Amphora automatically as a benefit of membership.  Nonmembers may subscribe to Amphora by paying a subscription fee to be established by the Board.  Amphora is produced by an Editor and an Assistant Editor with the assistance of an Editorial Board.

31. Editor and Assistant Editor of Amphora

The Editor and Assistant Editor of Amphora are appointed by the Board for three-year terms on the recommendation of a search committee organized and chaired by the Vice President for Communications and Outreach.  In consultation with the Editors, and with the approval of the President, the Vice President for Communications and Outreach shall appoint an Editorial Board for Amphora to be chaired by the Editor.  In addition, the Vice President for Communications and Outreach, the Assistant Editor, and the Executive Director shall be members ex officio of the Editorial Board.

32. Outreach Prize

The SCS Outreach Prize recognizes an outstanding work of an SCS member or members that makes an aspect of classical antiquity available and attractive to a non-specialist audience.  The Outreach Prize is accompanied by a cash award.  The work may be presented in any medium (e.g., book, film, electronic presentation).  Studies of any classical subject, translations, and adaptations for performance of ancient works are eligible for the prize, as long as they are grounded in sound scholarship and addressed to a broad public.  The project or event to be considered must have been developed entirely or in part within ten years of the nomination deadline; candidates for the prize must currently be SCS members.

Nominations will be judged by the Outreach Prize Committee, which consists of three members serving staggered three-year terms:  one current or recent representative each of the Publications and Research and Outreach and Communications Divisions, both appointed by their respective Vice Presidents, and a third member to be appointed by the President.  The senior member becomes chair each year.

PROFESSIONAL MATTERS DIVISION

33. Professional Matters Division

The Professional Matters Division is charged with overseeing the social, ethical, and professional contexts of the discipline of Classics.  Its goal is the promotion of equity in all aspects of the profession.  It is headed by the Vice President for Professional Matters.

34. Committee on Professional Matters

The Committee on Professional Matters is composed of the Vice President for Professional Matters, ex officio, chair; the President-Elect, ex officio; the Executive Director, ex officio, non-voting; the Director of the Classics Advisory Service, ex officio; the chair of the Committee on Women and Gender in the Profession, ex officio; the chair of the Committee on Diversity in the Profession, ex officio; the chair of the Committee on Career Planning and Development, ex officio; and the chair of the Committee on Contingent Faculty, ex officio.  The Committee on Professional Matters oversees all activities of the Division, including but not limited to:

  • promulgation of ethical standards;
  • collection and interpretation of data concerning the profession with particular attention to the experiences, participation and status of women and underrepresented groups in the placement service, college and university faculty, scholarly research and publishing and other areas of the field;
  • proposal of remedies for professional inequities;
  • support for programs under threat;
  • development of policies and procedures for handling professional grievances, subject to the approval of the Directors.

35. Committee on Professional Ethics

The Committee on Professional Ethics consists of six members: four members elected and each serving staggered four-year terms, the President-Elect, ex officio, non-voting; and the Vice President for Professional Matters, ex officio, chair, who votes only to break a tie.  The Committee on Professional Ethics will consider grievances and complaints pertinent to the SCS Statement on Professional Ethics with a view toward providing informal and formal resolution of specific disputes within the Society and outside it, according to the policies and procedures described in the Regulation 35.

36. Grievance Policies and Procedures:

1. Requests for Advice and Informal Resolution:

Individuals or groups seeking advice on a particular situation, inquiring whether a formal complaint would be appropriate or requesting assistance in resolving a dispute should write to the Vice President for Professional Matters with specific details and documentation.  The Vice President will circulate this material to the Committee on Professional Ethics, who may ask for further documentation.  After considering this material, the Committee on Professional Ethics will decide whether it is able to offer advice and its decision will be communicated in writing to the correspondent(s), but to no other party, by the Vice President.  In the event that the Committee on Professional Ethics is asked and is willing to take an informal role in resolving a dispute by mediation or other means, a designated member of the committee will work directly with the individuals concerned.

2. Formal Complaints:

(a) Policies:  The decision whether or not to review a complaint rests solely with the Committee on Professional Ethics.  Factors that the Committee on Professional Ethics takes into account in reaching this decision include:  whether and to what degree the complaint alleges violations of specific sections of the Statement on Professional Ethics; the seriousness of the complaint; the significance of the complaint to the profession as a whole; whether other, more appropriate venues exist for resolving the complaint (e.g., institutional grievance or appeals committees, AAUP, litigation); and whether the committee has the capacity and resources to judge the complaint fairly.  The Committee on Professional Ethics is generally unable to conduct independent investigations, make campus visits, or interview witnesses.  So, for example, complaints which require such activity will not generally be reviewed by the committee.  The Committee on Professional Ethics will normally restrict its overview to written documentation submitted by the parties involved.  The Committee on Professional Ethics may refuse at its discretion to review complaints when the complainant has made public details of the complaint.  It will also not review complaints when litigation or review by another body is pending or proceeding.  Complaints relative to placement issues should in the first instance be referred to the Placement Service.

(b) Procedures: 

(i)  All complaints should be submitted in writing to the Vice President for Professional Matters who will acknowledge receipt in writing and forward it to the Committee on Professional Ethics.  All correspondence from the Committee on Professional Ethics will be by certified mail, return receipt requested.

(ii) To the extent possible complaints should be tied to the specific sections of the SCS Statement on Professional Ethics (which is available on the web site and from the Office of the Executive Director).

(iii) The complainant must furnish full documentation at the time the complaint is filed.  Inquiries and preliminary correspondence do not become part of the final dossier unless the complainant explicitly includes them at the time of filing.  In preparing the documentation, complainants should bear in mind that a list of allegations does not constitute evidence.  If necessary, the Committee on Professional Ethics will ask for further documentation, which should be supplied within 30 days.  The complainant agrees that if the Committee on Professional Ethics decides to hear the case, the complaint and documentation will be sent to the parties named in the complaint.

(iv) If the Committee on Professional Ethics decides not to review a complaint, the Vice President for Professional Matters will communicate that decision in writing to the complainant.  The Committee on Professional Ethics may offer informal advice or may offer to assist in the informal resolution of the dispute.

(v) If the Committee on Professional Ethics decides to review the complaint, it will send the complaint and documentation to the party or parties named in the complaint, who will, in turn, have 60 days to respond with documentation.  In extraordinary circumstances, this timetable can be extended by the committee.

(vi) At all stages before final decision, the Committee on Professional Ethics will not disclose any information it receives that is not already public except as it deems necessary to reach a final decision.  This does not preclude the Committee on Professional Ethics from consulting experts if necessary.  The Committee on Professional Ethics expects all parties involved to refrain from making public the existence, substance, or details of the complaint.  In the event that a party violates this standard, the Committee on Professional Ethics in its sole discretion can terminate proceedings.

(vii) Members of the Committee on Professional Ethics, including the chair, shall recuse themselves if a complaint presents a potential conflict of interest.  The Committee on Professional Ethics may fill resultant vacancies by selecting previous members of the Committee on Professional Ethics who are not currently on the Board to serve on the Committee on Professional Ethics for the particular complaint.

(viii) The Committee on Professional Ethics will discuss the complaint, either in person, by telephone, or by correspondence, and a decision will be reached by majority vote.

(c) Communication of Outcomes:  The Vice President for Professional Matters will communicate the Committee on Professional Ethics’ decisions in writing to all parties in the dispute.  When it deems it appropriate, the Committee on Professional Ethics may recommend to the Board sanction or other measures including communication of its findings to other individuals or institutions or publication of its findings in the Society’s web site.  If the Committee on Professional Ethics recommends such sanctions, the Board at its discretion may seek responses from the parties concerned before making its final decision.  Finally, if the Committee on Professional Ethics believes that larger issues are raised by the complaint, it may convey a more general advisory opinion to the Board or, through the web site, to the Society at large.

(d) Appeals:  Appeals from the Committee on Professional Ethics’ decision may be made to the Board, but only on procedural grounds (i.e., that the Committee on Professional Ethics did not follow the procedures listed above).  The Committee on Professional Ethics’ decision whether or not to review a complaint is not subject to appeal.

3. Allegations of Research Misconduct involving National Endowment for the Humanities (“NEH”) Grants Administered by the Society

In conformity with the SCS Statement of Professional Ethics and the Federal Policy on Research Misconduct, research misconduct is defined as intentional, knowing, or reckless fabrication, falsification, or plagiarism in proposing, performing, or reviewing research, or in reporting research results.  When the Vice President for Professional Matters receives an allegation of research misconduct against a person or persons participating in a NEH-funded grant administered by the SCS, the formal complaint procedures will be altered at stage 2 (b) (v).  If the Subcommittee on Professional Ethics determines that there is sufficient evidence of research misconduct to warrant further investigation, the Vice President will immediately notify the National Endowment for the Humanities of the allegation (including the Inspector General, the director of the Office of Grant Management, and the director of the relevant division or office).  Because the SCS does not have the staff or financial resources to conduct an extensive independent investigation, the Vice President will send the Inspector General of the NEH the initial allegations and supporting evidence plus a record of the deliberations of the Subcommittee on Professional Ethics and request that the NEH conduct its own investigation, adjudicate the charges, and impose such administrative actions as it deems warranted.  The Vice President will also send a copy of these materials to the person or persons against whom the allegations were made, along with notification that the investigation has been referred to the NEH.  The person or persons who submitted the allegations will also be notified that the investigation has been referred to the NEH.  The Subcommittee will cooperate with the NEH investigation to the extent its resources permit.  Except for the notifications described above, the Subcommittee will preserve strict confidentiality in this matter.

All individuals materially involved in an NEH grant administered by the SCS will be asked to sign a waiver releasing the SCS from any liability resulting from compliance with the NEH Research Misconduct Policies and Procedures.

37. Classics Advisory Service

The Classics Advisory Service (“CAS”) is an agency of the Society.  It is a service to help college and university teachers maintain and strengthen their programs in Classics (broadly understood to include Greek and Latin languages and literatures, history, archaeology, and all other aspects of classical civilization).  Among its activities are assistance with external program reviews, and advice and support for strengthening current programs and preserving threatened programs.  The Director of the Classics Advisory Service is appointed for a three-year term by the President.  The Committee on Professional Matters is the steering committee for the Classics Advisory Service.  The Director shall inform the Board annually of the activities of the Classics Advisory Service through reports submitted to the Committee on Professional Matters.

38. Committee on Career Planning and Development

The Committee on Career Planning and Development is charged with monitoring the state of graduate education, preparation for careers both inside and outside the academic world, and current hiring procedures and suggesting modifications and improvements when necessary.  The Committee on Career Planning and Development formulates policy for the Placement Service.  The Committee on Career Planning and Development consists of seven members appointed by the President to serve staggered three-year terms.  The chair of the Committee on Women and Gender in the Profession and the chair of the Committee on Diversity in the Profession are ex officio members with voice but without vote.  When possible, the Committee on Career Planning and Development should contain at least one person who has had recent experience as a candidate with the SCS Placement Service.  Rank, type of institution, gender, minority status, and geography are to be considered in order to make the Committee on Career Planning and Development as representative as possible.  The chair is appointed by the President.  A statement concerning the use of the Placement Service is endorsed by the Directors and published on the Service’s web site.

39. Committee on Gender and Sexuality in the Profession

The Committee on Gender and Sexuality in the Profession promotes awareness of important issues regarding gender and sexuality in the broadest sense. The Committee serves as an advocate for equity in all aspects of the Classics profession.  The Committee on Gender and Sexuality in the Profession contributes to the Society’s efforts to gather and analyze data on the profession, and it seeks, where appropriate, to develop resources and to provide constructive remedies for the ills resulting from historical patterns of discrimination

40. Committee on Diversity in the Profession

The Committee on Diversity in the Profession shall consist of seven members, each appointed by the President for staggered three-year terms.  The chair is appointed by the President.  The Committee on Diversity in the Profession seeks to increase participation in the field of classics by underrepresented groups.

The Committee on Diversity in the Profession also oversees the annual selection process and the awarding of the Minority Scholarship in Classics and Classical Archaeology to undergraduate minority students who are enrolled in institutions in the United States or Canada.  Minority status will be defined in accordance with the Federal Guidelines of the US or Canada.  The Finance Committee will determine the amount of income  that will be available each year for the scholarships.

41. Committee on Contingent Faculty

The Committee on Contingent Faculty advises on the situation of the growing number of colleagues employed in contingent positions.  The committee advocates for all faculty employed in non-tenure-track positions.  The Committee on Contingent Faculty consists of seven members, each appointed by the president for staggered three-year terms.  The chair is appointed by the President.

PROGRAM DIVISION

42. The Program Division

The Program Division is responsible for the Society’s Annual Meeting and the program presented there.  It is headed by the Vice President for Program.

43. The Program Committee

The Program Committee consists of seven members: the Vice President for Program, ex officio, who shall be its chair, and six members elected for three-year terms, with two new members to be elected each year.  The Executive Director and the Director of Meetings shall serve as ex officio members of the Program Committee with voice but without vote.  Members will be nominated with a view toward having a broad range of classical scholarship represented by the Program Committee’s membership.  The Program Committee invites the submission of papers and panels for presentation orally or by title at the Annual Meeting.  They decide how many papers shall be presented orally, and choose from among those submitted for that purpose those which they deem most suitable; they also decide which papers shall be read by title.  Members wishing to present papers orally or by title or to organize panels at the meeting must furnish the Executive Director on or before the date established by the Program Committee, in consultation with the Directors, a one-page abstract and, in the case of panels, a brief description of the session.  Members should state how much time is desired for oral presentation, and what special equipment, if any, is needed.  No one person may submit for oral presentation more than one paper.  The Executive Director shall forward to members of the Program Committee the abstracts and panel descriptions with the names of the authors deleted and every effort shall be made to preserve the anonymity of the authors.  At-Large Directors may assist the Program Committee with an initial reading of individual abstracts.  No speaker may be allocated more than thirty minutes, but the Program Committee may allot less time than is requested.  The total time allotted the speakers in a single session shall not exceed three hours, including a sufficient period of time for the discussion of each paper.  The Program Committee may arrange special sessions of invited speakers or similar activities, provided that adequate opportunity is still given for the presentation of other papers.  The Program Committee may, at its discretion, recognize individuals wishing to issue calls for abstracts on a given topic or special groups having their own internal structure (e.g. the American Society of Papyrologists) and grant them, where possible, adequate facilities for conducting a meeting and reading papers in conjunction with the Annual Meeting.  The Program Committee normally meets in June, with travel expenses subject to Regulation 66.

44. Annual Meeting of the Society

The Annual Meeting of the Society is held in conjunction with the general meeting of the Archaeological Institute of America under the direction of a Joint Management Committee of the two societies.  The ex officio representatives of the Directors on the Joint Management Committee are the President, President-Elect, Vice President for Program, and the Executive Director.  The other members of the Joint Management Committee are four representatives of the Archaeological Institute of America.  Subject to concurrent periodic review of its actions by the Executive Committee of the Archaeological Institute of America and by the Society’s Board, the Joint Management Committee is empowered to establish general policies for the conduct of the annual meetings of the two societies, to select sites and headquarters hotels for the meetings, to supervise all arrangements for the meetings, and to oversee all financial business connected with the annual meetings including the setting of registration and other fees and the receipt and disbursement of all monies generated directly by the business of the annual meetings.  Acceptable accounting records shall be maintained by the Joint Management Committee and a periodic audit be made of them.  The President shall appoint shall appoint a Local Committee to assist with arrangements for the Annual Meeting of the Society.

45. Committee on Ancient and Modern Performance

The Committee on Ancient and Modern Performance (CAMP) shall consist of seven members, each appointed by the President for staggered three-year terms.  The chair is appointed by the President.  Each year the Committee on Ancient and Modern Performance may submit for review by the Program Committee a panel for the forthcoming annual meeting that will consider some aspect of the production or reception of ancient Greek and Roman drama.  In addition, the Committee on Ancient and Modern Performance may organize for each annual meeting a performance of a translation or adaptation of a classical drama or one inspired by classical themes, figures, or topics.  The Committee on Ancient and Modern Performance will also encourage the study and teaching of ancient performance.

PUBLICATIONS AND RESEARCH DIVISION

46. The Publications and Research Division

The Publications and Research Division has charge of all of the Society’s activities in fostering scholarly research and publication and the development of scholarly materials.  It oversees all publications of the Society, and all persons and committees in charge of them, with the exception of (1) The Educational Papers published by the Committee on Education; (2) occasional pamphlets like “Careers for Classicists”; (3) Annual Meeting publications (the Program and Abstracts); and (4) the publications of the Communications and Outreach Division.  The Publications and Research Division is under the general supervision of the Vice President for Publications and Research.

47. Committee on Publications and Research

The Committee on Publications and Research oversees the Society’s involvement in scholarly projects, sets policy for the Society’s publications and research programs, and manages the SCS’s relationships with its publishing partners:  the Oxford University Press for books and the Johns Hopkins University Press for TAPA.

The Committee on Publications and Research consists of nine members: the Vice President for Publications and Research, ex officio, as chair; the Editor of  TAPA, ex officio; the Information Architect, ex officio; the chair of the TLL Advisory Board, ex officio; the chair of the Advisory Board to the American Office of L’Année philologique, ex officio; and four members appointed by the President for four-year terms, one each year.  Of these, the chair, the appointed members, the Information Architect, and the editor of TAPA are voting members.  In addition, the President-Elect and the Executive Director are ex officio members with voice but without vote. 

The Committee reports to the Directors on the Society’s publications and research programs.

48. Editor of TAPA

The Editor of TAPA is appointed by the Directors for a term of four years upon the recommendation of a Search Committee; the four-year term may be renewed for another two years by vote of the Directors. 

The responsibilities of the Editor of TAPA are (1) to identify unpublished articles by members of the Society or papers given by participants in the Annual Meeting which deserve to be made available to the scholarly community, (2) to edit them, and (3) in collaboration with Johns Hopkins University Press to see them through all phases of preparation to final publication in TAPA.  The Editor is empowered to examine manuscripts submitted and to have them refereed, to decide whether to reject or publish them after weighing the recommendations of referees, to edit them, and to schedule them for publication.  The Editor also appoints members of the TAPA editorial board. 

For each volume of TAPA the Editor receives an honorarium (at present $5,000), one-half of which is paid upon the dispatch of final proofs for each issue.  The Editor is reimbursed for necessary editorial expenses and for expenses incurred in attending the Annual Meeting.  In addition, subject to prior approval by the Committee on

Publications, the Editor may be reimbursed for such secretarial and additional editorial help, including an Assistant Editor, as may be required from time to time.

49. Search Committee

The Search Committee which nominates the Editor of TAPA is chaired by the Vice President for Publications and includes the President, the Executive Director, and two additional members appointed by the President (one of whom is taken from the Committee on Publications and Research).

50. Information Architect

The Information Architect is appointed by the Directors for a term of four years upon the recommendation of a Search Committee appointed by the President.  The four-year term may be renewed for another four years by vote of the Directors. 

The responsibilities of the Information Architect are to maintain the integrity and coherence of the SCS web site and linked pages under SCS control and to work with SCS officers, committees, and staff to provide timely information in electronic form that is useful to members and others interested in Classics.  The Information Architect is empowered to arrange, link, and add materials on the SCS site, as well as to remove materials no longer useful.  The Executive Committee will advise the Information Architect on matters of substantial policy, but the Information Architect, the Executive Director, and the Communications Committee will have primary responsibility and authority on a day-to-day basis.

The Information Architect is reimbursed for necessary editorial expenses and for expenses incurred in attending the Annual Meeting.

51. Committee on Translation of Classical Authors

The Committee on Translation of Classical Authors maintains a list of existing translations of classical texts; sets priorities for additions to that list; enlists scholars to produce new works; and then facilitates the production of new translations.  It consists of eight members: a chair and five regular members serving staggered three-year terms, and the Vice Presidents of the Publications and Research Divisions and the Information Architect as ex officio members with voice but without vote.  The chair is appointed by the President.

52. TLL Fellowship

The TLL Fellowship Advisory Board consists of three members,  appointed for staggered six-year terms, by the President.  The TLL Fellowship Advisory Board is responsible for the Society’s fellowship program at the Thesaurus Linguae Latinae (“TLL”) which is funded by the NEH.  One member of the Advisory Board will serve as the Society’s Representative to the TLL.

Each year, the chair of the Advisory Board will choose four members and one nonmember to serve on a TLL Selection Committee that will award the next year’s fellowship.  The chair of the Advisory Board will also chair the Selection Committee but, in accordance with NEH regulations, does not vote or contribute to the discussion of candidates.

53. Advisory Board to the American Office of L’Année philologique

The Advisory Board to the American Office of L’Année philologique (the “Advisory Board”) consists of nine members including five ex officio members, a chair serving a five-year term, and three other members serving staggered three-year terms.  The ex officio members will be the Vice President of the Society’s Division of Publications and Research, the Executive Director, the Director of the American Office of L’Année philologique, the Editor of L’Année philologique on the Internet, and the chair of the Department of Classical Studies of Duke University.  The chair and the three additional members will be appointed by the President.  The Advisory Board is responsible for the supervision of the American Office of l’Année philologique in Durham and for the Society’s relationship with the Société Internationale de Bibliographie Classique.  The chair shall represent the Society at meetings of SIBC and L’Année philologique office directors.  In addition, representatives from other offices of L’Année philologique may participate in meetings of the Advisory Board at the invitation of the chair, but will not be regular, voting members.

54. Award of Merit

The Charles J. Goodwin Award of Merit of the Society for Classical Studies (“Award of Merit”) is presented at the annual meeting for an outstanding contribution to classical scholarship published by a member of the Society within a period of three years before the end of the preceding calendar year.  The winner must have been an SCS member during the entire three-year period under review, and no member may receive the Award of Merit more than twice.

The Award of Merit is named in memory of Charles Jacques Goodwin for his generous bequest of $60,728.24 to the Society in 1935.  The works chosen to receive the Award of Merit may be books, monographs, or articles provided that they have not appeared in substantially the same form in earlier publications.  They are selected by the Committee on the Award of Merit, which consists of five elected members serving staggered three-year terms, one or two new members being elected upon nomination by the Nominating Committee each year.  The senior members become Co-chairs each year.  Members shall be eligible for service on the Committee for one three-year term.  For accounting purposes, the Award of Merit and the costs of its administration will be treated as expenses of the Publications and Research Division.

In 2013, the Board changed its instructions to the Committee on the Award of Merit to mandate that the committee select three winners of the Award of Merit each year.  (Previously the Committee on the Award of Merit could select two, one, or no winners.)  In 2018, the Board will examine the distribution of Awards of Merit during the previous five years to determine whether early career scholars have been adequately represented in the selection of award winners.

PRESIDENT’S AWARD

55. President’s Award

The President’s Award honors an individual, group, or organization outside of the Classics profession that has made significant contributions to advancing public appreciation and awareness of Classical antiquity.  Nominations for this Award are open to the profession and the public.  Nominations, containing a letter describing the nominee’s contributions, along with a brief biography or C.V., should be sent to the Executive Director no later than April 1 of each year.  The selection will be made by the Executive Committee, enhanced for this purpose by the Vice President for Outreach and Communications and the chair of the Strategic Development Committee (unless they happen to be members of the Executive Committee), at its spring meeting by conference call.  The Executive Committee’s recommendation will be presented for decision to the full Board at its September meeting.  The President’s Award will be announced and presented at the subsequent Annual Meeting of the SCS in January.  The President’s Award will consist of an inscribed gift from the Society.

DISTINGUISHED SERVICE AWARD

56. Distinguished Service Award
In September 1984 the Board established the Distinguished Service Awards.  The Distinguished Service Awards acknowledge extraordinary service to the profession of Classics and the Society.  They are occasional rather than annual awards.  Any member of the Society may submit a recommendation; nominations are made by a Director at a meeting of the Board, and approved by the Board as a whole.  Each Distinguished Service Award consists of an engraved medal.

MEMBERSHIP

57. Individual Membership

(See By-Law 21 for general information on membership.)  Members in good standing receive on request copies of TAPA, Amphora, the Annual Meeting Program, and the Newsletter.  Members whose dues are unpaid for one calendar year may not receive these publications.  Members whose dues are two years in arrears are dropped from membership.  The annual fee or dues for Regular Membership shall be calculated on the basis of salary, or, in the case of retired members, pension income, in accordance with a schedule adopted by the Board.  The current schedule as amended on June 11, 2014, is the following:

(Academic year)

Salary                                                       Dues

$160,000 and up                                      $ 328

$140,000-$159,999                                  $ 291

$120,000-$139,9999                                $ 255

$100,000-$119,999                                  $ 218

$80,000-99,999                                        $ 164

$60,000-79,999                                        $ 127

$40,000-59,999                                        $ 91

$30,000-39,999                                        $ 64

$20,000-29,999                                        $ 46

under $20,000                                          $ 36

Reduced Rate Membership (Students)    $34

Any person may become a life member of the Society upon the payment of a lump sum of $5,000.  .

All membership dues are payable upon receipt of a dues notice before or at the beginning of the membership year (January 1 through December 31).  Members may pay dues for no more than 1 year in advance.  Members who joined the Society in or before 1979 and who have paid dues for 30 consecutive years, may pay dues at the reduced rate applicable to members earning between $30,000 and $39,999.  Members who have paid dues for 50 consecutive years will automatically become life members.  Any member in good standing of the Society when the special regulations concerning 30- and 50-year members went into effect (January 6, 2008) will be eligible for these benefits once he or she qualifies for them, regardless of any subsequent change in dues structure by the Board.

58. Institutional Membership

Institutions may become members of the Society, but not life members.  They are listed separately.  The annual fee is $150.

59. Friends of the Classics

Any person may become an associate member of the Society as a “Friend of the Classics” on payment of an annual fee of $35.  The Board will establish benefits of this category of membership from time to time, but these benefits will not include eligibility to give presentations at the annual meeting, hold office, receive awards for outstanding publications and scholarly outreach, or vote in elections.  Within two years of receipt of a bachelor’s degree, classics majors are entitled to one free year of membership in this category.

60. Precollegiate Teachers

Precollegiate teachers may become associate members of the Society on payment of an annual fee of $35.  The Board will establish benefits of this category of membership from time to time, but these benefits will not include eligibility to give presentations at the annual meeting, hold office, receive awards for outstanding publications and scholarly outreach, or vote in elections.

61. Departmental Membership

Departments in colleges and universities offering courses in classical antiquity may become members of the Society, but not life members.  Other organizations may become departmental members upon approval by the Board.  Revenue derived from departmental membership in excess of the value of benefits awarded to these members will be divided equally and used to support the American Office of l’Année philologique and the Society’s fellowship to the Thesaurus Linguae Latinae.  The schedule of dues adopted by the Board on September 9, 2006, is as follows:

B.A.-Granting Department                  $ 100

M.A.-Granting Department                 $ 150

Ph.D.-Granting Department                $ 250

Supporting                                          $ 500

Sustaining                                           $ 1,000

ADMINISTRATION AND FINANCES

62. Funds

The Executive Director shall maintain such bank accounts as the Board authorizes.  The Financial Trustees will also have signing authority on these bank accounts and will receive monthly statements directly from the financial institution.

On the recommendation of the Finance Committee, the Board shall create special funds for investments as seem desirable.  The Executive Director may make inter-fund transfers with the consent of the Finance Committee.  Transactions shall be carried out in the General Fund, except as provided below.

63. Invested Funds

The Society for Classical Studies General Fund, created in 1946 by a consolidation of the Endowment Fund and the Goodwin Fund, was increased in 1968 by the addition of a bequest from E. Adelaide Hahn, and in 1980-1984 by the proceeds of a Capital Campaign.  The former Endowment Fund including new gifts to the Capital Campaign represents 56 percent of the current General Fund, the Goodwin Fund represents 34 percent, and the Hahn bequest represents 10 percent.  The Invested Fund shall be used to further the general purposes of the Society.  The income from the Invested Fund shall be transferred to the Society’s bank account in amounts and proportions determined from time to time by the Directors, provided that no less than 10 percent of the total income each year shall be used to support its publications program.  All sums received in payment of life memberships shall be credited to the General Fund.

The Society’s other invested funds are the Pearson Fund, supporting the Pearson Fellowship; the Coffin Fund, supporting the Coffin Fellowship for Travel in Classical Lands; and the Endowment for Classics Research and Teaching created by the Gatekeeper to Gateway Campaign launched in 2005.

64. Fiscal Year

The fiscal year of the Society runs from July 1 to June 30.

65. Travel Expenses

If a member incurs travel or subsistence expenses to attend an SCS Board or Committee meeting, these expenses are reimbursed unless the meeting takes place at the annual meeting.  However, the cost of one night’s stay at the annual meeting will be reimbursed if a member needs to arrive at the annual meeting a day early or leave it a day late to attend a meeting.  In addition, the Executive Director is authorized to establish specific regulations on travel as may be from time to time required.  The basic travel policy of the Society is that travel should always be arranged to serve the best interest of the Society and be within the limitations of the travel regulations.  The best interest of the Society is served by that combination of expense, time and convenience which proves to be the most economical overall.  All claims for travel expenses or subsistence not otherwise provided for in these Regulations shall be authorized in advance by the Executive Director or the Executive Director’s representative.

66. Salary of the Executive Director

The Executive Director shall be allotted a salary as determined annually by the Board.  In addition, the Executive Director shall be allotted in each year’s budget a sum sufficient to employ whatever professional and secretarial help is necessary.  The expenses of the Executive Director in conducting the Society’s business, including attendance at the Annual Meeting, are paid by the Society.

67. Liability Insurance

In accordance with Section VIII of the Certificate of Incorporation of the Society and to implement further the intent of such section, the Executive Director is authorized to purchase and maintain a Professional Liability Insurance Policy which provides adequate indemnification for Directors, Officers, Committee members, staff employees, and any other person acting on behalf of the Society or Board of the Society.

68. Gifts

Gifts and legacies made to the Society are ordinarily tax-deductible.  The Executive Director is authorized to accept unrestricted contributions or gifts designated for any purpose already approved by the Board.  Contributions, gifts, and legacies, made with new special conditions or restrictions about their use, are accepted subject to the approval of the Board.

69. Appointment of Committees

Vacancies on committees and boards that are not filled by election are filled by the following process:  Each year the Executive Director will publish on the web site during the Winter and Spring a list of all positions to become vacant at the end of the current year, and members are invited to nominate suitable persons (including themselves where appropriate) to fill them.  These nominations are sent to the Vice President of the appropriate division, who consults with the chairs of the committees and boards in question, then recommends to the President a list of nominees.  The President makes the appointments but may, at his or her discretion, consult with the Board on any appointment.  In the case of positions not part of one of the six divisions, nominations are sent to the Executive Director and appointments are made directly by the President.

Approved 9/17/16

Effective 01/01/17

Revised 1/8/17
 

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