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Job Summary

The publications coordinator (1) handles the administration and production of the journal Harvard Studies in Classical Philology and (2) maintains records of, and consults on, other departmental publications.

Reporting to the Department Administrator (DA), and DUS, with both independent and collaborative responsibilities, the Undergraduate Program Coordinator provides support for the Department of the Classics undergraduate program.

Position Description

  • Keeps records of articles in the journal management software (currently Scholastica)
  • Researches potential referees
  • Communicates with authors, referees, printers, Harvard University Press, JStor, the Library of Congress, etc.
  • Updates the HSCP Style Guide periodically
  • Recruit, trains, and checks the work of copyeditors
  • Typesets the journal
  • Maintains the publishing section of the department website

Monitors student progress, progress toward degree requirements, transcript annotation, and reports significant academic changes to the Director of Undergraduate Studies (DUS) and the Registrar's Office

Prepares and maintains student and program records according to department and University records management guidelines

Liaises with internal and external constituents (Registrar's Office, OUE, Harvard College, peer Undergraduate Program Coordinators)

Coordinates recruitment and advising events, and meetings between Classics Department officers and undergraduate representatives; plans department undergraduate social and academic events

Organizes application and award process for undergraduate student prizes, travel fellowships and grants, and summer internship opportunities; Responsible for submitting limited submission applications on behalf of the department prior to deadline

In collaboration with the Chair, DUS, DGS, and Graduate Coordinator, develops a plan of courses of offering each academic year

In collaboration with the Chair, DUS, DGS, and Graduate Coordinator, develops a plan of courses of offering each academic year

Builds and maintains a database of Classics undergraduate concentrator alumni.Updates alumni of on-going events and initiatives in Classics

Processes accounts payable and reimbursements for department expenses; maintains financial records according to University policies

Assists with classroom bookings

Publishes bi-annual departmental newsletter, Nota Bene, weekly calendar of Classics events. Runs Department’s social media platforms: Twitter, Instagram, Facebook

Basic Qualifications

Minimum three years work experience supporting an academic program in a university

Additional Qualifications and Skills

College degree preferred, advanced degree a plus, preferably in the Arts & Humanities. Ability to read Latin and Ancient Greek preferred. Prior experience with academic program support. Working knowledge of Microsoft Office Suite, InDesign, my.harvard, Canvas, Oracle Financials, Concur, RoomBook (EMS), Zoom. Demonstrated ability to work as part of a close team of staff sharing responsibilities when necessary to meet the needs of the department. Ability to work independently with minimal supervision. Capable of interacting with and communicating with diverse groups of people with tact and diplomacy. Ability to handle complex and confidential information with discretion and initiative. A positive and enthusiastic attitude with great attention to detail.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Additional Information

All final offers will be made by FAS HR

Job Function

General Administration


USA - MA - Cambridge

Job Code

403040 Coordinator II





Time Status


Salary Grade



55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening


Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.