With over 30 committees and the Board of Directors, there are plenty of opportunities for members to contribute to our current efforts and shape the future directions of the Society and the field. You can find a description here of the responsibilities of the board, elected committees, and those committees to which the Vice Presidents and President appoint new members each year.
The volunteer period is now open for: (a) committee appointments, beginning in January 2021; and (b) elected positions, which will appear on the ballot in summer 2021 with election winners taking office in January 2022 (with the exception of the Nominating Committee members who take office in Fall 2021).
This year's volunteer form is here: https://forms.gle/H31yNwt3VfmaH37s5
If you are not in a position to volunteer yourself, but have suggestions of names for appointments, you can email the Executive Director at firstname.lastname@example.org
Please note that all board and committee meetings will be virtual for the foreseeable future and that in the long term SCS will try to make as many governance meetings virtual as possible in order to save costs and remove barriers to participation.
New members are appointed to appointed committees each year. The elected positions on the summer 2021 ballot are listed below.
ELECTED BOARD POSITIONS: Please note that regular board meetings occur in January, June, and September / October.
The President-Elect serves a three-year term on the SCS Board of Directors. During the first year, the President-Elect serves as ex officio on a large number of committees and works closely with the President and Immediate Past President. During the second year, as President, the elected member leads the organization and chairs the Board of Directors. During the third year, as Immediate Past President, the elected member remains on the board of directors and serves on the Nominating Committee.
SCS has two financial trustees, electing a new trustee every three years. The financial trustees serve for six years on the Board of Directors and SCS Finance Committee. During the first three years, a trustee serves as Junior Financial Trustee before being promoted to Senior Financial Trustee. The Senior Financial Trustee chairs the Finance Committee. The broad responsibility of the financial trustees is to oversee the budget, finances, and endowment of the organization. The trustees do not have responsibility for day to day financial management of the operating expenses and revenues or the investment portfolio. The Executive Director is responsible for the financial management of operating and expenses and revenues, while the endowment is managed by Vanguard’s Institutional Advisory Service. However, the financial trustees do have signature authority, along with the Executive Director, on all SCS bank and investment accounts and two signatures are required for endowment distributions.
VICE PRESIDENT FOR EDUCATION
The Vice President oversees the Education Division of SCS. This involves chairing the Committees on K-12 Education and College and University Education. The Vice President also oversees the administration and selection procedures of a number of awards and fellowships including the Pearson Fellowship, Excellence in Teaching Awards, Zeph Stewart Teacher Training Award, Pedagogy Award, Koenen Fellowship for Training in Papyrology, and the Gruen Prize. The Vice President also works closely with the Graduate Student Committee, established in 2018.
The SCS board includes 16 elected members of whom 6 are directors-at-large. The 6 directors are without specific portfolios but are voting members of the board and may be asked to serve on ad hoc committees and task forces. In addition, the 6 directors are involved in reading and reviewing first-round abstracts for the annual meeting along with the program committee.
Elected Committee Positions
Committee members are elected by the membership to compile a slate of candidates for all elected positions of the SCS. Two new members are elected each year to serve three-year terms, and members serve as co-chairs of the Committee in the final year of their terms. The immediate Past President serves a one-year term on the Committee. The Committee prepares a ranked list of potential candidates for each office and committee where vacancies are scheduled to occur, and the co-chairs then ask the preferred members listed whether they are willing to run. It meets in person or virtually during the year for 4-6 hours in the Fall and 4-6 hours in January.
The committee consists of five elected members, normally of complementary scholarly interests, to evaluate books, monographs or articles by members published within a period of three years before the end of the previous calendar year, in order to identify three outstanding contributions to classical scholarship. The Committee reaches its decisions by e-mail and, if necessary, by conference call. The SCS office receives nominations of books and articles and copies of books and articles for distribution to the committee. The committee members also receive eligibility lists and can select scholarly works that are eligible but not nominated. Obviously this committee involves a lot of reading. The work occurs in the spring and summer.
The committee consists of elected members who read proposals, abstracts, and reports submitted by panel organizers, affiliated groups, and individual scholars, selects submissions for presentation at the annual meeting, and is involved in the planning of special sessions and events with the SCS office and SCS officers. It also reviews applications by groups and individuals seeking charters to issue calls for abstracts. Committee members receive submissions electronically and rate proposals online during the Spring with the work starting in April and ending in June. The Committee meets for two days in June to make final decisions on all submissions. The Committee also reviews annual meeting submission procedures and policies on a regular basis.
COMMITTEE ON PROFESSIONAL ETHICS
The committee consists of elected members, considers grievances and complaints pertinent to the SCS Statement on Professional Ethics with a view toward providing informal and formal resolution of specific disputes within the Society and outside it, according to policies and procedures established by the Board of Directors in the Regulations. The Committee meets at the annual meeting and remotely when and if there are professional ethics matters to discuss. However, the Committee does not consider complaints and issues that occur at the annual meeting itself, as those are handled in accordance with the Joint AIA-SCS meeting policy by an annual meeting ombuds at the meeting, a joint onsite rapid response team at the meeting, and a joint committee if formal complaints occur subsequent to the meeting.