This is a report on activity in the Association Office during 2010. It is intended to supplement information about Board and committee meetings and especially the reports of our very hard-working vice presidents that appear regularly on the web site and in the Newsletter. The following paragraph appears, with few changes, in each of my annual reports, but it bears repeating at least once a year if not more often.
The APA is ambitious in that it operates programs that are similar to and sometimes even more sophisticated than those of much larger learned societies. If Classics is to continue to be a core discipline of the humanities, we have to do the kinds of things that MLA, AHA, College Art, and Religion do for their fields with a third or a fifth as many members. Volunteer labor, substantial amounts of it, is the only way we can provide the kinds of essential services that our bigger sisters do, and I am grateful to the many APA members who take on our work without compensation and sometimes without reimbursement of expenses.
Financial. Our fiscal year ends on June 30 of each year, and our auditors, Briggs, Bunting and Dougherty of Philadelphia, completed their audit of our financial statements for the 2009 fiscal year last Winter. The Spring Newsletter contained a summary of that report, and you can obtain the complete report on the APA web site or from my office.
Auditors, like Classicists, have their terms of art that may seem opaque at first glance. Once deciphered, however, they can give a good picture of our operations. The three asset categories (unrestricted, temporarily restricted, permanently restricted) are good examples. Permanently restricted assets are gifts that the donor expects us to keep in perpetuity and invest so that we can use the proceeds of that investment for one or more of our programs. Temporarily restricted assets consist of the investment income generated by the permanently restricted assets plus any grants we receive from the NEH or a foundation to carry out a specific project, and unrestricted assets are funds we can use for any Board-approved purpose.
What Page 3 of the 2009 report tells you is that during the 2009 fiscal year we acquired about $676,000 in new permanently restricted assets, all of which consisted of gifts to the new Gateway endowment. In addition, the temporarily restricted column tells you that we acquired about $49,000 in new grant money (this was a grant from the Mellon Foundation to explore improvements to l'Année philologique on the Internet) and spent about $270,000 of previously received grant money or investment income to fund, for example, the American Office of l'Année (still operating on its traditional NEH year-to-year funding through June 2011) or the Pearson Fellowship (investment income from Lionel Pearson's gift). Note that in the Unrestricted column the positive figure in the row "Net Assets Released from Restrictions" equals the negative figure in the Temporarily Restricted column. Once we spend grant money or investment income in accordance with donors' wishes, it becomes ordinary income to pay expenses, and needs to be treated like dues revenue or annual meeting registration fees.
The subsequent rows show the program areas in which we spend our income, and it's no accident that most of those rows correspond to our division names and other major activities. While Page 4 of the report will tell you what we spent in typical expense categories like salaries, travel, and insurance, auditors want in the first place to show the extent to which a not-for-profit organization is using its funds for its programs as opposed to "supporting services" like fund raising, general administration, and member services. In fiscal 2009 supporting services represented about $230,000 out of $1,225,000 in total expenditures, or roughly 19%. Our auditors consider a supporting services percentage of 25% or below to be reasonable and in one year cautioned us when they thought the figure (12%) might be too low.
The expense section needs two more comments. First, as noted, you can connect the expense headings to our regular programs and divisions except that "special projects" will not immediately be clear. We use the special projects line to show expenses from one-time grants to carry out a task over a specific time period. Over the past seven years we have received a number of these grants from the Mellon Foundation and in the 2010 fiscal year, we also received them from the Packard Humanities Institute and the Kress Foundation. All of these grants had something to do with l'Année philologique, and so we might have included the expenditures funded by these grants in the Research Division line where we show, among other things, the ongoing costs of running the American Office of APh. However, the grants come and go, and they generate substantial expenditures in one year and very modest ones in the next. By segregating their expenses into the Special Projects line, we get a truer picture of ongoing operations in the Research Division.
Second, while I am your chief administrator, not all of my salary goes into the three supporting services lines (although some of it does). I estimate how much time I and my colleagues in the APA Office spend on each program area and allocate appropriate percentages of not just our salaries and benefits but items like the rent we pay to the University of Pennsylvania, photocopying expenses, and depreciation of computer equipment to those program areas. I periodically review these allocations with the auditors and the Finance Committee, and any major change in our operations (like hiring Development Director Julie Carew in 2007) generates a complete revision of those allocations. Accounting deals mainly with numbers, and its practitioners (and I consider myself a low-level accounting practitioner) try to be as scientific as possible. Sometimes, however, accounting is an art and not a science.
Because the APA is a not-for-profit organization, our "bottom line" is called "Change in Net Assets", and the way our auditors show these figures is another area where some explanation of terminology would be helpful. First, the auditors provide a figure they call (somewhat opaquely) "Change in Net Assets Before Other Changes", but which you can think of as an individual year's operating budget: i.e., all the income and expenses I have discussed above. The "other changes" to which this heading refers are investment activities in the General Fund. (As previously noted, investment activities in the Coffin, Pearson, and Research and Teaching Funds appear under Temporarily Restricted Net Assets, and when proceeds from those Funds are spent, they appear in the "Net Assets Released from Restrictions" line.) These "other changes" include money drawn down from the General Fund, dividend income, capital gain distributions, actual gains and losses on instruments bought and sold, and, perhaps most important, changes in the value of funds we continue to hold. You can see details of these calculations on pages 10 and 11 of the auditors' report.
In my opinion the section about changes in net assets are some of the most meaningful lines in the financial statements because they give a snapshot of both how we were able to fund our activities from our regular sources of income (Changes . . . before Other Changes) and how much we relied on income from the General Fund (Changes in Net Assets). And please keep in mind that the General Fund was itself produced by an NEH challenge grant campaign in the 1980's overseen by Roger Bagnall.
Of course, June 30, 2009, was just a few months after a very low point for financial markets. Like almost everyone else's, the Association's endowments began to lose value early in 2008 and the declines continued through early 2009 before starting a slow recovery. Therefore, this auditors' report shows a much greater loss than in the previous year (although I am happy to report that a preliminary draft of the 2010 audit shows a recovery of about two thirds of what was lost in 2009). In my previous report I described steps the Finance Committee and Board took in 2009 to reduce expenditures and thereby reduce our draw on the endowments when they were at a low level. We were successful in that regard. During the 2009 fiscal year we drew down only 3.4% of the average value of the General Fund over the previous three years when our general policy is to draw 5%. This left more of the Fund available to participate in the recent recovery, but you should be aware that we draw on these funds even when they are in decline. We can do this without exhausting the fund by limiting our draw to the customary 5% in years when the endowments are appreciating. When there is a positive change in net assets in the Unrestricted column (and I expect to see one in the 2010 auditors' statement), that means that the General Fund has grown in value even after withdrawals from it to pay ongoing expenses.
Finally, on Page 3 of the auditors' report, please look at the Total Expenses line. For 2008 it was $1,227,000; for 2009 it was $1,225,000; and the preliminary figure for 2010 is $1,250,000. Overall expenses declined slightly from 2008 to 2009 despite the fact that we had $44,000 in special projects expenses in 2009 versus none in 2008. Expenses appear to have increased by $25,000 in 2010, but special projects expenses have grown in that period by $57,000. You can be confident that we are doing our best to find economies wherever possible.
Capital Campaign and Annual Giving. I am very grateful to the members who came forward this year with generous gifts not only to the campaign but also to annual giving. Particularly in difficult financial times it is unpleasant to have to ask you to support two different fund-raising goals, but it is necessary. Annual giving is about our present. Unrestricted gifts reduce the deficit in the "Changes . . . Before Other Changes" figure. The current NEH grants supporting the American Office and the TLL still have matching gift requirements fulfilled by annual giving designations. The Minority Scholarship is particularly dependent on annual giving designations.
The Gateway Campaign is about our future: our ability to maintain the American Office of l'Année philologique after the current (and final) NEH grant expires in June 2011 and to fund new projects that we are only beginning to realize that we need. A few campaign donors have already made gifts designated for the other programs described in the campaign case statement and during the San Antonio meeting the Finance Committee and Board will discuss how soon we can start drawing down income from the Campaign endowment to fund those projects, and the committees that oversee those programs, especially in the Education Division, will start to think about how best to use gifts like Daniel and Joanna Rose's generous donation of $50,000 to enhance our teaching awards program, and an anonymous donor's gift at the same level to support projects to recruit and train the next generation of outstanding Classics teachers.
Also this January Samuel Huskey begins a four-year term as the APA's first Information Architect. The Search Committee that recommended this appointment thought that he would be the appropriate person to coordinate efforts to fulfill the campaign's promise to make the APA a Gateway to the highest quality scholarship about classical antiquity for the widest possible audience in the format appropriate to each segment of that audience. Sam's vision extends beyond our web site, hence the new title, and the good news is that there is much we can do in this area just by incorporating the work of volunteers who have already stepped forward to make the Gateway promise a reality.
Although we needed to ask the NEH for an extension of time to claim challenge grant matching funds.(which request was granted), the campaign has had a number of successes in the past year. These included a number of new gifts in the $40,000-$50,000 range as well as a very successful fund-raising event held at New York University this October that raised over $40,000. Many people served on a committee that contributed to the success of this event, but the real heroes were committee co-chairs Dee Clayman and Matthew Santirocco (and his staff) as well as Peter Meineck and his colleagues at the Aquila Theatre Company. Peter organized a wonderful series of readings from Greek epic and drama around the theme of homecomings for an appreciative audience that did not largely consist of Classicists. The event was a model for both an APA fund-raiser and an APA outreach effort, and we hope to do something similar in other cities during the coming year.
Another effort that has boosted contributions to the campaign were solicitations of gifts by "Friends" of a number of distinguished Classicists. The appeals currently underway honor
The organizers of these groups felt that soliciting gifts to the campaign for our future was an appropriate way to honor these distinguished Classicists who helped the APA to flourish in the past and whose contributions to the field live on today. As you can see in the acknowledgment list published in the annual meeting Program and on the web site, donations of any amount are ascribed both to the individual donor and to the appropriate Friends group. In addition, as is our custom, a donor of $250 or more may choose to add this tribute to the listing of his or her individual gift. (Please note that not all qualifying donors chose to make such a designation.) I encourage members to start new Friends groups, and ask only that they notify me before beginning solicitations.
As a result of these successes, we now need less than $200,000 by July 2011 to claim the final installment of NEH challenge grant matching funds and an additional $500,000 by July 2012 to retain that amount. During the San Antonio meeting the combined Development and Campaign Committees will develop a plan to reach these two goals. The amphora display in the Exhibit Hall that I wrote about last week is a celebration of the fact that we have managed to raise close to $2 million for this effort and a successful end is in sight. Please visit that display and pick up a button to show your support for the campaign. If you have not yet made a pledge or if it has been some time since you last made one, now is a good time to contribute. Pledges to be paid on any schedule through July 2012 will be particularly helpful at this time.
Communication with Members. The Classical Studies Department of the University of Pennsylvania (where we are still housed - at least in spirit and by list serve) regularly brings in speakers from other institutions to give lectures on Thursday afternoon. These speakers are often people whose names I know well from our membership rolls but whom I've never met. Their response when I introduce myself is invariably the same: "Oh, you're the one who sends me all those e-mails." I appreciate that response for several reasons. First, the speaker never seems to be expressing any annoyance (there is even gratitude on occasion), and that reassures me that I'm not abusing the privilege of having your e-mail addresses. More important, it's reassuring to know that in a year when it's been difficult to publish newsletters in a timely fashion and when we've been learning to take advantage of a better but still challenging content management system for our web site, that there is a quick and reliable way for me to get in touch with most of the membership when we need to.
The word "most" appears in boldface above because, in fact, we do not have valid e-mail addresses for about 20% of the members. In some cases these are members without good access to either computer equipment or the internet (or both), and I am committed to keeping them informed as best we can. Particularly in the current financial situation, however, "as best we can" has to be less frequently than before. We obtained much of the expense savings described briefly above and in more detail in this report last year from reducing our printing and postage costs. In the majority of cases, however, we don't have valid e-mail addresses because members do not update them when they move to a different location, or because they are concerned their e-mail addresses will be shared too widely and their spam filters will be overloaded. I want to assure the latter group that the APA never shares e-mail addresses with any other organization, and I limit my e-mails to the membership to one per week, and the frequency is usually much less. It is very easy to add your e-mail address to your membership record. Just send an e-mail to the Johns Hopkins University Press which maintains our membership database (email@example.com).
In 2010 we were scheduled to begin producing four newsletters per year (down from the six that we have had for many years). The Board accepted this recommendation both to save money as described above but also because e-mails and the web site have made us less reliant on the newsletter. Still I apologize for the fact that there has been no Summer or Fall newsletter to date although I expect to publish a combined issue on the web site the week after the annual meeting. I think that, thanks to e-mail, the web site, the blog that Robin Mitchell-Boyask set up last January, and the new Facebook page that Judy Hallett launched this Fall with help from Heather Gasda in my office, we've been able to keep members informed of basic activities like the annual meeting and the placement service, but we have not done such a good job of disseminating other newsletter features like officer reports and lists of future meetings, summer programs, and fellowship opportunities. I look forward to getting back on track with newsletter production in 2011 and to post immediately to the web site and some of these other venues more of the information that used to wait for a newsletter.
On the other hand, during 2010 we successfully carried out a great deal of the Association's business online: our annual elections for the second time and, for the first time, annual meeting submissions, the annual survey of placement service candidates last Summer, and collection of candidates' scheduling information this Fall. Members also are increasingly using our online giving mechanisms to make annual giving and capital campaign donations, and we're acquiring the software necessary to create PDF forms that responders can fill out on their computers. We can and will perform all of these functions more smoothly in the future, but this list demonstrates our commitment to exploiting new technologies and making it easier for members to take advantage of Association programs. In 2011 we plan to publish the next edition of our Guide to Graduate Programs on the web site and to add information and search capabilities to it that have not been available in the printed version.
Membership. As of December 31, 2010, our total membership is almost exactly same as it was on that date last year (3,139 versus 3,140). In fact, the decline in total membership represents a modest increase in individual members because the total figure includes 12 institutional subscribers lost during 2010. This is part of a trend that has been going since the beginning of my tenure in 1999, and is now much less of a concern than it once was because we know from the regular increases in royalties we receive from Project Muse and JSTOR, that a growing number of institutions are subscribing to TAPA in electronic form. Further, the number of lost institutional subscribers in 2010 is about half of the amount we've experienced in other recent years.
However, the essentially static membership figure disguises a lot of activity. In 2010 over 300 new members joined the APA, and over 300 did not renew their memberships. Some of the departures are due to "natural causes" as members leave the field or leave us entirely. But, many of the members we lose are relatively senior Classicists still very much active in the field. One of the documents I prepare annually for the Nominating Committee is a list of members who have served the Association in some way in the past. Each year I have to delete a dozen or so names from this list not because of the natural causes mentioned above but because they have either forgotten to pay dues or have decided not to.
We're working with Johns Hopkins Press to provide additional reminders for those who leave us inadvertently, but I appeal to those who leave us on purpose to reconsider. Your career may no longer depend on the placement service or on making a presentation at the annual meeting, but I think that the information in the e-mails mentioned above and access to the Members Only section of our web site where the directory of members resides and you can obtain several publication discounts still makes membership a worthwhile purchase. More important, the APA needs your knowledge of the field particularly at a time when we are likely to see more questions about the value of studying Classics. As usual this Fall, while the Nominating Committee was doing its work, four of our vice presidents were working with President Dee Clayman to fill 10 to 15 upcoming vacancies in the committees in their divisions. I think that this Fall every one of them wanted to appoint at least one person who turned out not to be a current member. I'm glad to report that in all cases the candidate agreed to rejoin the APA, but in 2011 please consider not only what you can still get from the APA at this stage of your career, but also how you can help the field by participating in our work.
I am very grateful to the 59 departments (up from 45 last year) who participated in our departmental membership program in 2010 (see page 67 of the annual meeting Program or the web site). At a time when everyone has to institute budget cuts, even the $100 payments from B.A.-granting departments must have been hard to come by. We rely on the income generated by this program that the NEH will match for both the American Office of l'Année and our TLL Fellowship.
Interactions with Other Organizations. I continue to benefit from my participation in the ACLS' Conference of Administrative Officers (CAO) and in the National Humanities Alliance (NHA). Please see the latter organization's web site (http://www.nhalliance.org/events/2011-upcoming-events/index.shtml) to learn about NHA's Humanities Advocacy Day this coming March. This is a program designed to inform members of Congress about the NEH and other issues of importance to the humanities. I regularly participate in this event and find that it is a useful way of simply making sure that members of Congress know that the NEH exists and what it does. The Endowment's budget is, of course, very important to the APA and to many of its members, but it constitutes a minuscule portion of the entire federal budget and could easily be invisible even to a conscientious legislator. With many new members entering Congress this year, this educational function of Humanities Advocacy Day will be particularly important.
Thisyear as usual, Heather Gasda or I attended all of the other Classics meetings that are regularly on our calendar: CAAS in the Fall, CANE and CAMWS in the Spring, and the ACL Institute in early Summer. In addition, I was invited to the Centennial Meeting of the Classical Association of Virginia to bring greetings from the APA. This was extremely pleasant duty and also gave me a chance to hear some talks during the last day of the CAMWS Southern Section meeting, an event I'd never attended before.
Work of the Divisions. As noted at the beginning of this report, the reports of our vice presidents are the best places to read about the APA's many activities. Those of us in the office support that work as appropriate, and this is a brief list of programs in which we were particularly active.
The graphic designer who also prepares each issue of Amphora for us also designed Standards for Latin Teacher Preparation that we developed along with ACL. My office worked on distributing this document to state foreign language supervisors, and in San Antonio our Joint Committee (with ACL) on the Classics in American Education will talk about the best way to get this document in the hands of the right people at various schools of education. Our hope is that these standards will serve as guidelines that academic institutions can use to develop teacher-training programs specifically for Latin teachers. There are many training opportunities for foreign language teachers in general, but the specific needs of Latin teachers are rarely addressed. The lack of such training opportunities makes it harder for would-be Latin teachers to obtain certification for public schools. More training opportunities, however, will support the capital campaign's goal of eliminating the current shortage of high school teachers, and capital campaign funds will serve as a further incentive for the development of such courses by providing scholarships for participants and stipends for master teachers and scholars from outside of the host institution.
As stated last year, for financial reasons we (I hope temporarily) published only one issue of Amphora in 2010 and will do the same in the coming year. Look for that issue in late Winter or early Spring. My role in the publication is to give a quick read to all articles (as a Classicist who was out of the field for twenty years, I have some characteristics in common with the publication's ideal reader) and to work with the designer and printer. Although nonmember subscriptions remain low, discussions I have had, particularly at other Classics meetings, have convinced me that Amphora has an enthusiastic audience, mainly on the web. It was our Gateway effort before we had a Gateway Campaign, and demonstrates that the APA cares about the field beyond basic scholarship and its own membership,
The other significant work I did with the Outreach Division this year was to publicize various calls for experts. First of all we are again working with Peter Meineck and the Aquila Theatre Company to find APA members who can lead public programs held in conjunction with Company performances. Ancient Greeks/Modern Lives is the much larger follow-up to From Page to Stage: The Power of the Iliad Today. At the San Antonio meeting Peter will be conducting a roundtable discussion session about this program on January 8 from 11:30 a.m. to 1:00 p.m. in the back of the Exhibit Hall. Visit him there for more information. In addition, the Division is compiling lists of Classicists who are available for consultation about issues relating to performances of Classical texts and the use of Classical themes in music.
An ongoing concern of the Professional Matters Division for many years has been the treatment of adjunct faculty in academia. During his Vice Presidency in the late 1990's Erich Gruen organized an annual meeting session on this topic and initiated APA participation in the Coalition on the Academic Workforce (CAW) (www.academicworkforce.org) which was formed at that time. CAW regularly seeks to collect useful data about the conditions in which adjuncts do their work, and we joined other learned societies in encouraging our members to complete a survey it conducted this Fall. Visit the URL in this paragraph later this Winter to see results of that survey which closed in late November.
Early in the coming year our Professional Matters Division will again conduct its triennial census of enrollments and staffing in classics departments. Current Professional Matters Vice President Jim May expects to make it possible for you to submit responses online which should make this task easier. Please make sure your department completes this census. When programs are threatened, our Classics Advisory Service, currently and ably led by John Miller, can be especially helpful if it can provide staffing and enrollment levels for a large number of departments at comparable institutions. We provide this data only in aggregates; no specific programs are ever named. Still, the more data we have, the better case we can make.
Last year I reported on the work of Eric Rebillard, Editor of the online version l'Année philologique, on a planning grant funded by the Andrew W. Mellon Foundation to consider ways to improve APh Online's search interface and to link its citations to both ancient texts and modern scholarship. You have likely already used that new interface, and during 2010 the Mellon Foundation provided a much larger grant of $215,000 that will enable Eric to carry out the work of linking citations and texts. This is another example of APA's long-standing role as an important generator of improvements in the most important bibliography in the field. Please keep this in mind when you consider the major Gateway Campaign goal of building an endowment for the American Office of l'Année. Through its oversight of the Office, the APA not only puts most of the work produced by its members into the field's major bibliography, it is in a position to seek funding from foundations like Mellon and to bring innovative ideas to the Société Internationale de Bibliographie Classique, the governing body for APh.
My principal role on the Mellon grant as well as the grants we receive from other foundations and the NEH is to be the responsible administrator, and this year, that task included working with Tony Corbeill, Chair of the Selection Committee to submit an application to renew the NEH grant that supports our TLL Fellowship. We will learn in March whether we will again be able to offer this stipend for the academic years beginning in Fall 2012, 2013, and 2014.
While I was discussing financial matters, I referred to the "art" of estimating staff time on each of the Association's program areas. The allocation of my own time is pretty uniform across the divisions, but there is a blip upwards at the Program Division both because of the three full days I spend each year at Program Committee meetings and because of all the work that goes into preparing calls for abstracts, processing submissions, generating Program and Abstract Book copy, and dealing with meeting logistics. As a result, I get to know Program Vice Presidents pretty well, and I assure you that you have been very fortunate to have Bob Kaster in that position for the last four years. During his tenure he combined a deep and wide knowledge of our field with a commitment to both sound scholarship and broad access to the meeting program. In his final year he helped us to implement online submissions and even - because he was faster to act - did some work we in the office should have done when the "back end" of the submissions process didn't serve the Program Committee well. It has been a great pleasure to work with Bob for the last four years.
Placement Service. We again have about 40 institutions interviewing at this year's annual meeting. This number is probably the best indicator of the job market at this time of the year because it can be compared to the same number last year. (In the Spring, near the end of the academic year, I think it makes sense to compare the number of jobs posted from one year to another.). This figure is, of course, far lower than the numbers just a few years ago (over 70 in 2007 and over 80 in 2008), but at least it has not declined significantly from last year. As noted earlier, we took some first steps into making the service more electronic in the current year by issuing both registration forms and scheduling forms as PDFs that could be completed on a computer. In the process we found that we need to update our software because not everyone could use the "fill-in" feature, and we will take care of this during the next few months.
We appreciate your patience as we automate the service in small steps. Doing so presents a special challenge because it is a joint service with AIA, and only members of one or the other society can register as candidates. (Institutions posting jobs do not need to show membership so that we can make members aware of the largest possible number of opportunities.) In addition, we continue to think that the actual interview scheduling process has to be done by a human being, in large part to keep candidates and institutions from having too many interviews in a row or too close together in too distant places but also to handle special situations that might require negotiating with search committees or candidates to modify their schedules. Placement Director Renie Plonski looks out for the kinds of conflicts that might not be apparent to a computer program and works with candidates who might have interviews scheduled at both APA and AHA and - now that MLA has moved into our dates - that society as well.
Finally on this topic, I want to make my annual appeal that members look past the conventional wisdom about the placement service. The convention wisdom states that the Service only posts jobs on the web site and schedules interviews. In fact, the service sends information about those jobs to registered candidates before they are posted on the site, does all the careful scheduling described just above, and gathers data that the joint APA/AIA Placement Committee can use to monitor trends in the field and serve as a recourse if either candidates or institutions feel that they are being treated unfairly.
Annual Meeting. The meeting in San Antonio will probably attract just over 2,000 paid registrants and be a slightly larger meeting than the one we had last year in Anaheim. This is about the attendance we were expecting in light of cutbacks in travel funds, increases in airfares, and the continued low number of institutions interviewing. We appreciated members' acceptance last year of the one major cost savings we have instituted that did not involved printing or postage: to offer only minimal food service and no complimentary beverage at the President's Reception. The same policy will be in effect this year, and we are looking forward to good attendance at that event and at the preceding Plenary Session with a streamlined awards ceremony, the traditional Presidential Address, and the chance to win copies of John Miller's Goodwin Prize winning book, Apollo, Augustus, and the Muses. We have just learned that, unfortunately, Garry Wills will not be able to attend the meeting to accept the first APA President's Award, but we look forward to honoring him in absentia.
Heather Gasda and I are extremely grateful to Erwin Cook of the Trinity University who chaired the Local Arrangements Committee. Erwin's guide to San Antonio has been posted on the web site for a few weeks (http://www.classicalstudies.org/images/uploads/documents/Localguide.doc#...), and will also be available at the meeting.
Next year's meeting will take place in Philadelphia. In addition, we have done a lot of work with AIA over the last half of this year to select future meeting sites, and I can now announce the following locations that - in three cases - have always been popular with our members and in one case is a city we have long tried to put on our schedule. Those cities are Seattle (2013), Chicago (2014), New Orleans (2015), and San Diego (2016). I hope to have news about 2017 and 2018 before this Summer.
University of Pennsylvania. As members know, after several false alarms we finally did move our offices this past Summer. An association can hardly complain when its host institution is so successful that it needs its space back, and that is exactly what happened in the Penn Classical Studies Department. We owe the Department a great debt, not only for hosting us in its midst for eleven years but, especially in the last few years, for the extent to which its senior faculty shared and switched offices while one or another was on leave so that we could stay in place.
We are, of course, still at Penn, and only five blocks away from Claudia Cohen Hall. It is therefore easy for me to attend the weekly lectures as described above and to make my annual presentations about the APA and the state of affairs for Classics in American academia to the entering graduate students and postbaccalaureate students in the Department. The new space on 40th Street is - except for the lack of windows - almost ideally designed for us. The space in Cohen Hall was excellent from the point of view of being right in the Classical Studies Department, but anyone who visited us knows how tightly we were crammed in. Our new offices are much easier to work in, and we have found some friendly new neighbors, particularly in Penn's Offices of Equity and Access, who share their copier and are currently taking in our mail while we are in San Antonio.
The new offices, as predicted, come at a higher cost, and not just because they are larger. However, the rent is lower than I had anticipated, and I think it will be possible to sustain the expense of having our offices there for several more years.
Few members are likely aware that one of the many lasting benefits the APA derived from having Roger Bagnall as Secretary-Treasurer in the 1980's is that at the end of his term he set up our archives in the Columbia University Rare Book Room. However, nothing has been added to those archives since 1986, and when I became Executive Director I inherited files belonging to all my intervening predecessors. In 2009 therefore the Board set up an Ad Hoc Committee on Archives to determine what we should retain and where and in what format retained materials should be kept (in my office or in the archive). Ruth Scodel has ably chaired this Committee which met by conference call a number of times during 2010. Having preliminary guidance from the Committee about what we needed to keep was invaluable as I packed up documents for the move this Summer, and we hope that Committee members will be able to come to Philadelphia on several occasions in early 2011 to gather the material that needs to go to Columbia.
Conclusion. I want to conclude by thanking all members, especially those on committees and the Board, for their support of my office's efforts. I look forward to welcoming many of you to San Antonio this week, and I urge you to let me know if you have any questions or suggestions about Association operations.
Adam D. Blistein
January 5, 2011