Seminars are normally three hours in length. In order to allow the time to be spent mainly on discussion, the SCS publishes a notice about the seminar in advance, and organizers precirculate the papers (normally three or four in number) to those who request copies in advance of the meeting. Attendance at a seminar may be limited to the first 25 people who have requested the precirculated papers. Others may attend the seminar at the seminar organizer's discretion, but the seminar will prioritize participation by those who have received the pre-circulated papers.
- You will be required to provide:
- The member number, name, academic institution, and contact information of the organizer(s)
- The member number, name, academic institution, paper title, and length of presentation (in minutes) for each speaker
- The member number, name, academic institution, and length of presentation (in minutes) for anyone introducing the panel or serving as a discussant or respondent
- A 650-word Organizer's Statement. The organizer's statement should provide a clear overview of the seminar, describing its theme and focus and explaining the particular contribution made by each paper. Individual participants are to remain anonymous in this statement; individual presenters should be referred to as "panelist #1”, panelist #2”, etc. The statement must describe in general terms the diversity of the panel of speakers. It should also explain plans for incorporating discussion into the session, and whether the responsibility will rest with the session chair, with the presenters themselves, or with an invited respondent. If a respondent is used, the respondent's qualifications should be described, without, however, identifying the individual. The Program Committee expects that both this statement and the accompanying abstracts will demonstrate a grasp of the bibliography relevant to the topic.
- An abstract for every paper to be presented in your session. Make sure these abstracts are anonymous, but identify them as "Paper #1", "Paper #2", etc. This will inform the Program Committee of the order of presentation and will make it easier for you to refer to individual abstracts in your Organizer's Statement (see above). Before the speakers in your session prepare their abstracts, please ask them to become familiar with the guidelines for authors of abstracts.
- Speakers' audio-visual needs (if any). The Program Committee reserves the right to limit the audio/visual equipment requested.
About four months before the annual meeting organizers of accepted seminars must submit to the Executive Director a description (maximum 250 words) of the seminar for distribution to the members. Subsequently, they must distribute copies of the seminar papers to the first 25 people who request them.